Speaker Manual

We require your PowerPoint file in advance. Presentation files are due on or before Friday 22th May and must be uploaded to our Dropbox.  

• Files should be 16:9 aspect ratio  
• PPTX files (not PDF) 
• Rename your file by using the speaker name_organisation e.g.   John_Frank_Informa 
• Upload any bespoke fonts or videos that have been embedded
• All videos should be provided in .h264 format in highest res possible .mov
• Once uploaded, please email aimee.wilson@informa.com or janelle.wilger@informa.com to confirm that you have shared it

Dropbox

As a Speaker, please arrive at least one hour in advance of your session and adhere to the guidelines below.

• Ensure you check in at Speaker Registration, ICC (International Convention Centre).
• Check your session(s) on the latest agenda here.
• The room will be equipped with a laptop, data projector, screen, comfort monitor and headset microphone. Please let me know if you require any other equipment.
• If you wish to present from your personal Mac computer, you will need to bring your own adapter to connect to the system.
• Note the venue WiFi will not support internet access on stage.
• To avoid technical problems on the day, advise your speaker ops manager immediately with details of any particular technical requirements such as internet access on stage, demos, non-standard software / bespoke fonts, running of movies/audio, or mobility requirements.
• We advise all speakers to bring a copy of their presentation with them on a USB. 

As a Panellist

• 5 weeks before the event, the event producer will arrange a prep call between all panellists and the moderator.
• As part of this prep call, talking points that each speaker wish to cover on the day will be discussed.
• The moderator and event producer will use this part of the discussion to draft the questions for the session that will be shared no later than 10 days before the event so speakers have plenty of time to prepare answers.
• Panellists are NOT required to submit presentation slides. 

As a Chair or Moderator

• Chairpersons will be sent a pack via email before the event.  A copy of this will be given to you in your session room onsite by the Informa Staff.
• Moderators should welcome and introduce their panellists. Moderators should give an introduction to the subject and moderate the discussion in the panel.
• When introducing speakers, please pick highlights from biographies and do not read them verbatim.
• Before the event, the producer will connect moderators with the panellists to make introductions.
• At the end of the session, wrap up with some closing remarks.
• Moderators and Chairpersons are NOT required to use slides. Should you wish to use slides, please inform your speaker ops manager. 
• Should you wish to organise an in-person meet with your panellists before your session, please use the speaker lounge.

REGISTRATION

To access the event, you will need complete an online registration for your Speaker Pass. You will receive an invitation email from our registration platform to register yourself for the event from registration@londontechweek.com. 

Speaker badge collection is from the ICC (International Convention Centre), Hammersmith Road, London W14 8UX. See timings in the first section.

Your badge will give you access to all sessions (except AI Strategy Forum, Innovation Arc Day, Hackathons and InspiringFifty which are invite only events), the exhibition floor and complimentary refreshments including lunch (served in the speaker lounge). Further details will be sent in the final speaker information email sent 1 week before the event. Please ensure that you have ID to collect your badge.

ACCOMODATION

It is the responsibility of the speaker to book and pay for their travel and accommodation. If you would like to book accommodation with our preferred supplier Hotelmap, locally to the conference venue at a reduced room rate, please click HERE for options and booking information. Please book as soon as possible to avoid disappointment.  

VISAS

It is your responsibility to check visa requirements to enter the United Kingdom and complete applications in advance of the event. A visa support letter to illustrate the purpose of your travel can be requested at the time of registration. Please be aware some visa applications can take some time to process so early applications are strongly recommended to prevent any problems attending the event. Please also note that Informa Telecoms and Media do not take responsibility for the issuance of visas. We are unable to assist with visa applications beyond the issuance of the visa invitation letter.

Informa Festivals is dedicated to providing an inclusive and safe event experience for everyone, regardless of gender, age, sexual orientation, disability, physical appearance, body size, race, nationality or religion. We do not tolerate harassment of participants in any form. We are a diverse community of professionals, and we conduct ourselves professionally. Please be considerate and careful with your words and actions. Exhibitors in the expo hall, evening party hosts and organizers of concurrent activities should be aware they are subject to the code of conduct. Exhibitors and party hosts may not promote sexualized or offensive imagery or activities. Exhibition and party staff should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment. Participants asked to stop any behavior are expected to comply immediately. If a participant or sponsor engages in behavior that violates this code of conduct, Informa Festivals staff may take action they deem appropriate, including warning the offender or expulsion from the event with no refund.

Informa Festivals is committed to a role of environmental and sustainable leadership in every aspect of our business and recognizes the responsibilities we have to our employees, our customers, our suppliers, the communities we work within and the environment as a whole.  

Our contribution to a sustainable and environmentally harmonious society is based upon best practice and covers:

Environment: We use recycled materials for office and event documentation and reduce the use of plastics in all our event collateral

Community: To encourage sustainable development in the wider business we endeavor to utilize environmentally accredited venues and support regional agricultural practice by insisting on using locally grown produce for catering at all our large events.

Relationships: Informa Festivals has developed an alliance with the Carbon Neutral Company and as a further example of our customer centricity, we strive to locate our events central to where we feel the majority of attendees originate.