Speaker Manual

We require your PowerPoint file in advance. Presentation files are due on or before Monday 20th May and must be uploaded to our Dropbox.  

• Files should be 16:9 aspect ratio  
• PPT files (not PDF) 
• Rename your file by using the speaker name_organisation e.g.   John_Frank_InformaTech 
• Upload your presentation to the dropbox here. 
• Once uploaded, please email aimee.wilson@informa.com  or althea.c.haler@informa.com to confirm that you have shared it. 

As a Speaker, please arrive at least one hour in advance of your session and adhere to the guidelines below.

• Ensure you check in at Speaker Registration in the main registration area.
• Please check your session(s) on the latest agenda here. If you have any queries regarding the agenda please contact your Content Lead.
• The room will be equipped with a laptop, data projector, screen and microphone. Please let me know if you require any other equipment.
• If you wish to present from your personal Mac computer, you will need to bring your own adapter to connect to the system.

As a Panellist

• Before the event, the producer will connect you to the moderator and other panellists and make introductions.
• Discuss with the moderator and other panellist’s questions to be discussed during the panel or themes you do not wish to cover.
• Panellists are NOT required to submit presentation slides.

As a Chair or Moderator

• Chairpersons will be sent a pack via email before the event.  A copy of this will be given to you in your session room onsite by the Informa Staff.
• Moderators should welcome and introduce their panellists. Moderators should give an introduction to the subject and moderate the discussion in the panel.
• When introducing speakers, please pick highlights from biographies and do not read them verbatim.
• Before the event, the producer will connect moderators with the panellists to make introductions.
• At the end of the session, wrap up with some closing remarks.
• Moderators and Chairpersons are NOT required to use slides. Should you wish to use slides, please inform your speaker ops manager. 

Accommodation

It is the responsibility of the speaker to book and pay for their travel and accommodation. If you would like to book accommodation with our preferred supplier Hotelmap, locally to the conference venue at a reduced room rate, please click HERE for options and booking information. Please book as soon as possible to avoid disappointment.  

Visa

It is your responsibility to check visa requirements to enter the United Kingdom and complete applications in advance of the event. A visa support letter to illustrate the purpose of your travel can be requested from you speaker ops manager. Please be aware some visa applications can take some time to process so early applications are strongly recommended to prevent any problems in terms of attending the event. Please also note that Informa Tech do not take responsibility for the issuance of visas. We are unable to assist with visa applications beyond the issuance of the visa invitation letter.

Registrations

Your speaker ops manager will take care of your registration once you have sent the relevant information. Your badge will give you access to all sessions (except Global Leaders Summit and the Climate Tech Summit which are invite only events), the exhibition floor and complimentary refreshments including lunch (served in the VIP Gallery). You will also have access to the Speaker lounge on the Gallery where presentation testing will take place. Further details will be sent in the final speaker information email sent 1 week before the event. Please ensure that you have ID to collect your badge. 

Informa Tech is dedicated to providing an inclusive and safe event experience for everyone, regardless of gender, age, sexual orientation, disability, physical appearance, body size, race, nationality or religion. We do not tolerate harassment of participants in any form. We are a diverse community of professionals, and we conduct ourselves professionally. Please be considerate and careful with your words and actions. Exhibitors in the expo hall, evening party hosts and organizers of concurrent activities should be aware they are subject to the code of conduct. Exhibitors and party hosts may not promote sexualized or offensive imagery or activities. Exhibition and party staff should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment. Participants asked to stop any behavior are expected to comply immediately. If a participant or sponsor engages in behavior that violates this code of conduct, Informa Tech staff may take action they deem appropriate, including warning the offender or expulsion from the event with no refund.

InformaTech is committed to a role of environmental and sustainable leadership in every aspect of our business and recognizes the responsibilities we have to our employees, our customers, our suppliers, the communities we work within and the environment as a whole.  

Our contribution to a sustainable and environmentally harmonious society is based upon best practice and covers:

Environment: We use recycled materials for office and event documentation and reduce the use of plastics in all our event collateral

Community: To encourage sustainable development in the wider business we endeavor to utilize environmentally accredited venues and support regional agricultural practice by insisting on using locally grown produce for catering at all our large events.

Relationships: Informa Tech has developed an alliance with the Carbon Neutral Company and as a further example of our customer centricity, we strive to locate our events central to where we feel the majority of attendees originate.